Smartsheet collect distinct How can I Then once you have the data in one cell, showing each Username and Tenure together, you can use this Helper Column in your JOIN COLLECT instead: I have the following 3 COUNT/DISTINCT/COLLECT statements which all work fine individually, but I need to find the count of distinct MEMBER IDs from the results of all 3 1. Want to practice working with formulas I am trying to put together a list of our project managers and which business units each of them are responsible for. com/coaching for individualized Smartsheet help & training!This video shows how to get distinct values from multiple off sheet r I am trying to show a field that displays Submitted or Not submitted based on a criteria. 04/25/24. =COUNT(DISTINCT(COLLECT({Business Requirement Document Range 3}, {Business I was wondering if there was a way possible to return the values of Part Number that includes text and numbers. Adding Days to a Date derived from a formula Hi All, I am Hello @Paul Newcome, I am attempting to pull over the data in a cell from a column based on it matching the staffs name and review quarter. I need to count the total number of "to be hired" positions based on I have a formula that follows this structure =count(distinct(collect(range, crit_range1, crit1, etc))) that allows me to count the number of unique entries that meet a set of criteria. Right now, when I try to create an automation, my only available triggers are: I'm trying to get the distinct list of contcats (email address) from another sheet. Right now, when I try to create an automation, my only available triggers are: Hey @Kal. You can then add the Distinct column with the formula =IF([Duplicate]@row=0, [Cells Linked from TE Tracker]@row). When mixed types are present, the function will return the value of 1. I started working at Hey @lisalettieri. We need to determine if the target name starts with certain characters. For instance, I have 4 =COUNT(DISTINCT(COLLECT({Check In (Y/N)}, {Employee Name}, [Employee Name]@row))) Hi - Does Smartsheet have any template sets to create dynamic business Hi, I was wondering if it was possible to find the number of distinct values in two columns. e. I have a list of sales reps names that come in to a smartsheet, and these names are duplicated multiple times. First, the week number must match the number in my table heading I have tried Distinct with Collect. However, I need the unique values identified by this =JOIN(DISTINCT(COLLECT({Site Market Range}, {Site list Range}, CONTAINS(Site@row, @cell)), ", ")) This works when there is 1 selection in the multi-select Hi All, I'm trying to count the number of 'distinct' participant to events based on the year and add that count to their org leaders. So the solution would be to find the distinct Collect grabs all the Data that suits, Distinct will keep only one occurence of each so you don't have Big Bird displayed 3 or 4 times. For reporting , I want to pull totals of unique number of assets in a dashboard that =INDEX(DISTINCT(COLLECT({Part Number (SCMI)}, {Part Number (SCMI)}, <>"")), [Row ID]@row) Current Output: INVALID DATA TYPE Desired Output: Automatically Populated List I need a formula that will count the total locations in one column that are distinct. On a separate =INDEX(DISTINCT(COLLECT({Application Estimates by PID: MOTS ID}, {Application Estimates by PID: PRISM ID}, PID@row)), [Row #]@row) Want to practice I'm not sure if that's right that DISTINCT functions can process both. There will be 3 columns: Team, Assignment, and Notes. com/coaching for individualized Smartsheet help & training!This video shows how to get distinct values from multiple off sheet r There are three methods you can use to pull data from a range based on a matching lookup value: We’ll review how to use each of these formulas, as well as discuss pros and cons to each approach. I am looking to combine data from (3) sheets into one sheet. You can use the MATCH function as the row_index I need some help with a Join/Collect/Distinct formula. I know I need to use Join, Hi @Javier_Cubix. =COUNT(DISTINCT(COLLECT({Total URV Visits Range SID}, {Total URV Visits BEC}, @cell For your first one with the DISTINCT function, you just need to move one of the closing parenthesis from the very end to to after [PRODUCTS OTHER]@row. =JOIN(DISTINCT(COLLECT(CHILDREN(), CHILDREN(), @cell <> "")), ", ") To get them as You will need to user a COUNT/DISTINCT/COLLECT combo instead. They have dates associated with each entry. I tried the following but Distinct returns invalid due to what I =COUNT(DISTINCT(COLLECT([Claim number]:[Claim number], Want to practice working with formulas directly in Smartsheet? Check out the Formula Handbook template! Notice that the "Business Owner Status", where we are doing our lookup on, is a multi-select column and often has multiple values in it. Now you can use this distinct value to bring in all the event The following formula is returning 1 We are looking to count distinct number of customers for each site based on data from another sheet (as a customer may have multiple Hi @Jennifer Lindquist. I'm using =DISTINCT(COLLECT({Email Address}, <>"")). =COUNT(DISTINCT(COLLECT({Form Visitor Name}, {Form Visitor Location}, "Building A", {Form Date}, TODAY()))) 2nd Problem: The results are accurate for non-employees but the numbers seem to change by itself Hi, i am using the "DISTINCT" value in a formula which works great however is there a way to not count entries twice based on if its submitted as capital or lower What we would like to be able to do is to each period have a list of only the unique values. I know the JOIN/COLLECT portion is working with the 1st IF. Thanks @Paul Newcome. I'm using the following formula: =INDEX(DISTINCT(COLLECT({Subject}, {Site Number}, {Metadata Site Number})), Count Distinct Collect only returns 1, even when there should be none. smartsheet. GOAL::: I'm trying to replicate the scenario at the top of this thread. I use this and other formulas to populate a weekly summary sheet. =COUNT(DISTINCT(COLLECT(Date:Date, Format:Format, "F2F"))) A simple way to add a I am so excited to see that Smartsheet has finally introduced a formula that will compute DISTINCT(Unique) values!! So, I am trying ot develop a formula to calculate I have been trying to figure out why this formula isn't working for me, it works perfectly if it is just the year but I need to count distinct individuals based on month and year in I'm not sure where I found the formula, but using =COUNT(DISTINCT({SmartCount Email Validation Range 3})) gives me the total number of distinct retailers in a column called Here is my problem: I have a column that has multiple different dates listed. For example, the following table shows Please help! :-) I'm trying to get a list of distinct values from a contact list type column but what feels like it should be simple keeps stumping me. The ARRAYUNIQUE function removes any duplicate values, and the JOIN function combines the distinct values with commas as separators. This is what I have but when I use the following formula : =SUM(DISTINCT(COLLECT(ARR14:ARR224, [Sales Stage]14:[Sales Stage]224, "live"))) it only calculates a total of $280,200. Can anyone please help me with your expertise. 00 so is short I have a list of providers. . Unfortunately, Smartsheet does not Hi @SRenner for your second question, could you copy/paste the formula you're using? Or provide a screen capture? I just tested up to 500 rows, with 260 unique values and it [Tasks Completed] is Collecting and Joining Distinct training tasks that are completed when logged under a specific employee email, which I'm not having any issues with Without date range, this is my formula and it counts the correct distinct value. =JOIN(DISTINCT(COLLECT({Schedule I would suggest putting this list and calcs on a separate sheet. Determining if a Name Starts with Certain Characters in Smartsheet. For example, if the referenced range includes text values and numeric values, you'll see an INVALID DATA TYPE error. Using COUNTM is giving me ""4" because it's counting Box This formula in the "Also Notified" column works perfectly for one "Deputy" with one or more "Deputy Back-Up Contacts" =JOIN(COLLECT({Deputy Back-Up Contacts Range 4}, =IFERROR(INDEX(DISTINCT(COLLECT(Raw:Raw, Raw:Raw, <>"")), Helper@row), "") This collects only distinct values from the Raw column, as long as the cell is The question seems simpler than the outcome I'm hoping for. I added two helper columns to the I have a list entries in Smartsheet. I'm guessing I need to use "contains" or "has" but I'm just not sure of the right syntax. My formula keeps returning "1", when in the Visit https://smartsheetguru. Smartsheet can't do DISTINCT on a mix of text/numbers. I'm trying to create an automation (alert someone) when a specific cell in my sheet is greater than or equal to $1,500. It's always better to have second pair of eyes. Use JOIN (COLLECT (), "- ") to see all values and/or error messages produced by the COLLECT for troubleshooting. You need to The question seems simpler than the outcome I'm hoping for. The COLLECT is only pulling the first range based on the ranges/criteria that follow. Do you know how I can use count distinct formula to a column that have multiple value dropdown list ? I think that it works only if I have one value per cell, but If I get multiple I've spent a fair bit of time trying to figure this out with no luck. This seems fine if I need to count these value but not when I need the list. Hi SmartSheet Community! I need to combine distinct project types from multiple columns on multiple sheets. I've reviewed prior posts but am still not nailing it. In a ROLLUP sheet, referencing a source sheet, I'm trying to count (and sum) DISTINCT values that meet multiple criteria. (collect). Just to clarify that this was the formula you tried with Collect: =COUNT(DISTINCT(COLLECT({Case Consultation Tracker Advisor Namex},{Case The DISTINCT function will only work when the data being evaluated are all the same type. Can anyone give me a better way to On the parent row for column B, I want to look at any children which are ticked and then join collect distinct values from primary column. =COUNT(DISTINCT(COLLECT({Server}, {Installation_Date}, ISDATE(@cell), Want to practice working with formulas directly in Smartsheet? Check out the Formula I'm trying to count all the distinct records in one column where specific criteria is met in another column. =COUNT(DISTINCT(COLLECT({DOREEN_Implementation Active_Project Phoen Range 3}, {DOREEN_Implementation Active_Project Phoen Range 2}, "NIR In Progress", If you don't know all your part numbers, you can get this as well by using an INDEX formula to find the DISTINCT value and return that based on the row number. COLLECT must be used within Visit https://smartsheetguru. For example, you can use COUNT(DISTINCT to return a number which is the count of how many =COUNT(DISTINCT(COLLECT({Railroad Range 3}, $[Value 3]$2, {Railroad Range 2}, [Metric 2]5))) This should only produce 1 in the "Owner Not Identified" but it is giving JOIN(DISTINCT(COLLECT + JOIN(DISTINCT(COLLECT but how to remove duplicates due to using two formulas. I need to combine distinct project types from multiple columns on multiple sheets. I'm taking a shot at this, not knowing exactly how your data is arranged. You could then I tried using the COUNT(DISTINCT(COLLECT function to determine how many unique values based on a Date column. The totals are calculated from a sheet which receives information The question seems simpler than the outcome I'm hoping for. So maybe you have a number in your range of text fields. I have tried using a formula which uses JOIN, DISTINCT and COLLECT and it works but only when all of the multi select values are the @Paul Newcome I found a similar solution you provided in another post and was asking if you could help me with some follow-up questions to your solution. Is it possible It is because you have numbers and text mixed in the first range. I would like to get a list of distinct languages for the entire list of providers. Want to practice working with formulas directly in Smartsheet? Check out the Formula Handbook template! Trending in Does the formula COUNT(DISTINCT(COLLECT work when cells are linked to another sheet? I use =COUNT(DISTINCT(COLLECT({Range 6}, {Range 7} = "import"))). 👍️ @Mark Cronk CHAR(10) is the delimiter for a multi-select DROPDOWN column. Language 3 Hello Community! I could really use some help. I am looking for the syntax for a COUNT, DISTINCT, COLLECT formula that will count number of distinct values in an array of cells, but only in rows that have a certain value @Kyle Chipman Happy to help. Outlook, Word, Adobe). I have tried formula. Creating a sheet to collect and answer Is it a string text column or is it a multi select drop down list? (Is it created out of a JOIN(COLLECT()) formula)? If it's a string text column, then Collect will grab all those values COUNT with Distinct with multiple criteria. In the table where I have the participant I've =COUNT(DISTINCT(COLLECT({IFS Contract #}, {Sales Manager Name Only}, Want to practice working with formulas directly in Smartsheet? Check out the Formula =COUNT(DISTINCT(COLLECT({PAS Assigned}, {Rating} >= 1))) In each case the formula is returning 1, when this is not the case. Want to practice working with formulas directly in Smartsheet? Check out the Formula Handbook I'm using a Join Distinct Collect formula to return a list of product numbers from a detailed schedule (formula below). 2023 update: I'm no longer working on Smartsheet stuff. I want a formula that will allow me to find the unique dates and then list just the unique dates in a Hello, I am attempting to write a formula for this sheet that counts the total numbers of unique patient ID within a date range (7/1/20-6/30/21) from the "date of CM" column. Hello, I need assistance with managing parent and Create a new column and put this in there: =[Part Number]@row + "" Then point your formula at that. I have my I am pretty new to smartsheet. 😀. com/discussion/63326/join-collect and it got my 90% of the way If you need to count the number of unique values within a specific range in Smartsheet, use this formula to save you time. Since your column is a primary Text/Number Column, the Distinct function is searching for a distinct cell value as a whole, without being able to identify =JOIN(DISTINCT(COLLECT({Property ID Range}, {Status Range}, "Red")),CHAR(10)) as I do not have a lot of experience with the DISTINCT function in "Distinct Value" would just be numbers 1-1000 and "Distinct Match" will pull in the nth distinct match from the helper. 75 so Smartsheet will complete the math for the sheet in another cell. So working from the inside out, you would first COLLECT all cells within the Help With Automation. A VLOOKUP formula looks up a Returns a value from a range based on provided row and column indexes. If you want the values to appear to be in numerical order within that cell, potentially there is a way. Since the first value encountered is text it is only grabbing text, and there is only one distinct text value present. =COUNT(DISTINCT(COLLECT([ID ADMITS - this formula works great within the same sheet: ="January" + " " + JOIN(DISTINCT(COLLECT(Helper5:Helper35, Helper5:Helper35, <>"")), ",") and produces Hi everyone, I currently have a data set for which I would like to count all unique values that are under a same month and a same year. I know I need to use Join, Hello, I am going round and round trying to get a total distinct count from the ID Admits-Year column. (DISTINCT(COLLECT([Customer Number]1:[Customer Number]6, Late1:Late6, @cell = true, [Bill Date]1:[Bill Date]6, Want to If you want to collect only a specific hierarchy level I would make a helper column with a formula that outputs some value based on a hierarchy evaluation. In the attachment, I have You would need a COUNT/DISTINCT/COLLECT combo similar to =COUNT(DISTINCT(COLLECT({ID Column}, {Team Column}, @cell = "Team A"))) Want to Hi @Rebecca Panaccione, (and nice to hear from you again!). I am trying to use the Distinct function combine with countifs, but I can't get it to work . You can use a JOIN(COLLECT formula to bring together the information from multiple cells in one sheet to another. I know I need to use Join, Hello! I am trying to get the unique number of countries that have a value greater than 0 from a set of columns, the formula works, if I just collect from one column, example I've thought about converting each shift row or day column to a multi select column in another column, then using something like Collect(Distinct(. For the HTN Kit Helper, I need to it either display Blood Pressure Kit with the Educational I have a formula, =COUNT(DISTINCT(COLLECT({CW Number}, {Opportunity Type}, FIND(Category@row, @cell) > 0))), which is not calculating correctly. Hello, Sorry for needing additional formula help. I suspect at least part of it can't be done with multi-select columns but I'm sure some of you good people can school I have a serial # column that I am trying to create a "helper" column to verify that the serial # entered is unique - to avoid/flag duplicate entries with conditional I came here to look for an answer to my problem. The range can be a function that returns multiple values, for example: ANCESTORS, CHILDREN, or COLLECT. I have also tried doing something like this where I try to get it to only return if the req # is open =INDEX(DISTINCT(COLLECT({Dump: OPEN AND CLOSED REQS Range Hello, I have a large inventory of assets that are tagged in multiple ways and keep changing. Sheet 1 has a form that collects supply request from a business unit; a user selects the supply needed I am trying to count distinct items that fit two conditions, (DISTINCT(COLLECT({My Sheet Range 1}, {My Sheet Range 2}, CONTAINS("SEA", @cell), I am trying to get a cell to read 12 3/4 as 12. However, before bringing over the dates from I was really hoping to find a way to combine COUNTM, DISTINCT, and COLLECT, but the COUNTM and DISTINCT functions don't seem to work together to be able to get a count of You will need to create a helper multi-select dropdown column that has a JOIN formula (delimiter is CHAR(10) for line break) joining all cells together. Help With Automation. I expect we'll have to modify the formula because of this. Here is what I am trying to do. I know I need to use Join, If project number is > 1 (or not blank) AND date is in the past, then JOIN/COLLECT. ) To get unique names but . To ensure that DISTINCT only references one data type, All criteria must be met to be collected. That would be this then: I am currently using =COUNT(DISTINCT(IF(AND({Updated Accrual File 1082024 Range 9} = "Project Canceled", {Updated Accrual File 1082024 Range 1} <> ""), {Updated Hi all, I was curious to know if there was a way to extract the unique values from columns and consolidate it into a single column? For some context, we have individuals under I am trying to use a JOIN(DISTINCT(COLLECT formula that is working to target all the items in the range; however, I am needing to focus the data to show only three of the items Creating a sheet to collect and answer FAQs, I am attempting to populate the System/Tech Supporting SME dependent upon the selected system/technology. If this =COUNT(DISTINCT(COLLECT({Assoc}, {Active}, =1))) {Assoc} is a list of names of Associates - some of which are duplicated with it a bit more and I think the problem may I am collecting instructor names for courses from multiple sheets which works fine, but it may list the same person multiple times as it finds them in each sheet. I removed DATE functions and it I'm trying to pull distinct values from a subset of a range. =JOIN(DISTINCT(COLLECT([Registration Date Log]:[Registration Date Log], Participant:Participant, Participant@row)), "; ") The above formula will COLLECT the dates =INDEX(DISTINCT(COLLECT({Owner POC}, {Owner POC}, <>""), {Owner POC}), 1) Which gives me the results I expected to see. Right now, when I try to create an automation, my I have 3 sheets total with the same columns; Identifier, Quantity, Status. =COUNT(DISTINCT(COLLECT({Serial Number}, {Product Offering}, ="DT"))) Here is the Help With Automation. I know I need to use Join, Collect, Distinct, and potentially others, but I'm struggling with making Column3 shows the formulas that I have calculating in Column4. How can I count this using a Smartsheet formula? The question seems simpler than the outcome I'm hoping for. Each provider can list up to 4 languages spoken at their office. If you can modify your column type, if not already, to a multiselect I'm trying to count the distinct names in the combined name column of a referenced sheet with two conditions. I used what is here: https://community. The function list says of DISTINCT: "All values must be of the same data type in order for the function to =COUNT(DISTINCT(COLLECT({Range 6},{Range 5},CONTAINS([Primary Column] Hello, I need assistance with managing parent and child rows in Smartsheet. Your formula "=INDEX(DISTINCT(COLLECT({Part Number}, {Ck If Painted}, PaintHelper@row)), 1)" worked OK when I tested. I've provided the I'm currently using this formula: JOIN(DISTINCT(COLLECT({Training}, {Identifier}, [Loc - Employee]@row)), CHAR(10)) in order to pull completed training records for a list of Fixing Count Distinct Collect Returning 1. The cells in the Team and Assignment columns from This will add a check in the duplicates column for all values which appear more than once. This would The formula issue will require a DISTINCT and COLLECT function. I collect I should thought and tried of removing the DATE function. I'm trying to collect data from other sheet and COUNT with DISTINCT. I need to count the unique Batch Numbers that were Looking to use a =JOIN(DISTINCT(COLLECT formula to generate a string of distinct codes for the Distrb SKU Nbr column where the SKU codes are separated by a My formula for distinct values in one sheet is: =(COUNT(DISTINCT(COLLECT({LEGACY Submissions Project Client Name}, {Legacy Project List Status}, ="Completed"))), but how do I add to this number If Statement with Multiple Factors. I know I need to use Join, My smartsheet has 753 rows, but there are only 479 unique values in the column I'm looking at (which I discovered in Excel). This is the formula =COUNT(DISTINCT(COLLECT({Summer Weekly Paper Work}, The DISTINCT will filter out the results of the COLLECT. There are a number of posts already out here in the community that detail how to generate a unique list, but the basic idea is that you would use a helper I have been trying to use Distinct in the formula but I keep getting UNPARSEABLE or a count of 1 instead of names -- I am unsure of where I am going wrong. But I struggle Try a COUNT/DISTINCT/COLLECT instead. The delimiter in a multi-select CONTACT type column is Column O is the Outlet list in your reference; Column P is the Contact in your reference; Add a helper column in your reference with the following formula to create a combined lookup value: =O@row + ">" + P@row =JOIN(DISTINCT(COLLECT({RECEIVED Range 2}, {RECEIVED Range 2}, <>"")), ", ") Maybe I just need to play around with it an understand the difference between INDEX, @Paul Newcome, I have a similar use case and was able to use the first formula for a helper column on my main sheet. The DISTINCT Function would need to be used within another function. If I was to do a basic formula in column B The question seems simpler than the outcome I'm hoping for. I can change the 1 to a 2 and get the next If your sheet has a unique Row Number column, you can solve this problem in one line of code: =IFERROR(INDEX(DISTINCT([Primary Column]:[Primary Column]), [Row ID]@row, 1), "") DISTINCT can only reference one data type at a time. By using these modified formulas, Hello, I have a Smartsheet where I'm trying to count distinct values in a column. The Distinct =COUNT(DISTINCT(COLLECT(Date:Date, [Year / Month]:[Year / Month], @cell = [Date Field for Klipfolio]@row))) Want to practice working with formulas directly in I'd like the sheet summary to say "3" because there are three unique systems being used (i. EXAMPLE 1: I need a little assistance I was able to get the formula to partially work using =count(distinct but, it was not taking the name cell into account and returned the same number Hi SmartSheet Community! I have many instances where I want to know the number of distinct values based on specific criteria. I need it to be in a certain format because right next to each =JOIN(DISTINCT(COLLECT({Building Database Range 3}, {Building Database Range 4}, CONTAINS(@cell, [Site Name]@row))), ",") Want to practice working with You would use a COUNT/DISTINCT/COLLECT =COUNT(DISTINCT(COLLECT({Name Column}, {Name Column}, AND I need to add a @Paul Newcome Yes. Currently I've tried this but get #UNPARSEABLE. (DISTINCT(COLLECT Smartsheet Aligned Gold Partner. Watch our video to find out more. You can get the Hi Ross.
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